Lotus Domino 6 User Registration

This database is a tool for Lotus Domino administrators to help register users in a consistent manner. You can apply uniform settings for new users without the hassle of setting up the user registration every time. This database has the ability to lookup a selected Domino database (HR database for example) to obtain the details of new users.

This database is used to register new Notes users and then transfer the registration documents to the standard User Registration Queue database found with all R6 Domino Administration clients.

Lotus Domino 6 User Registration v2.2 (Size 224 KB) Freeware

Compatibility:

R7, R6

Features:

• Simplifies the creation of users using a four step process.
• Settings/options which normally require to be manually set up each time you register a user can now be done uniformly with ease.
• Allows bulk creation of users.
• Eliminate typographical mistakes with user names.
• Checks to see if:
  1. user name does not already exist
  2. the short name does not already exist
  3. mail database file name does not already exist for registered users in the Domino Directory
  4. the employee number does not already exist
  5. duplicate internet email address
• Computes Short Name etc. via a formula.
• Insert Employer Code and Employee Number into any field of the Person document.
• Computes internet email address.
• Simplifies certificate expiry date.
• Copies ID file to user's 'home drive' as well as a central ID repository database.
  The Domino IDs & Certs database is included in the ZIP file.
• Predefine other registration options.

Requirements:

This database is designed for Lotus Domino release 6 only (includes 6.5.x)
You must have administration rights to a Domino server in order to create Lotus Notes accounts.
You must already have the Lotus Domino Administrator client software installed.
You must have the User Registration Queue template (USERREG.NTF)
You must have an employee database on an accessible Lotus Domino server that contains a view displaying the following data:

• First name
• Last name
• Employer code
• Employee number

The first column of the view must contain a unique value (like full name) and must be sorted.

This database uses User Registration Queue database (USERREG.NSF). The User Registration Queue database (USERREG.NSF) is created automatically if you register Notes users from the Administrator Client. This database stores users to be registered in Lotus Notes and is used by this database to display these "queued" users to the administrator.

This database assumes that your server stores the users to be registered in the Domino Directory with the database file name of NAMES.NSF.

This database can optionally store the ID files for newly created users in a database called Domino IDs & Certs. This database has been provided for you as part of the download. If not, please see the web site where you obtained this database for a copy of the Domino IDs & Certs database.

Certain aspects of this database (especially choosing or altering the default settings) requires that the person setting up this database to be an experienced Lotus Domino Administrator. For successful implementation of this database, you must be a qualified administrator with full knowledge of your Domino environment. Knowledge in writing Notes Formula language is also required.

Installation:

To install this database:

1. Start the Lotus Domino Administrator.
2. Select the menu options Configuration + Registration + People
3. Select the required certifier and enter its password.
4. The Register Person dialog box will appear. The User Registration Queue database (USERREG.NSF) will also be created if it does not exist.
   If you suspect that the User Registration Queue database (USERREG.NSF) is corrupt, then shut down Lotus Notes and delete USERREG.NSF. Then start again from step 1.
5. Click on Done button to close.
6. You should also set up your Administration Preferences by selecting the menu options File + Preferences + Administration Preferences
   Although this database replaces many of these Administration Preferences, it is a good thing to define.
7. Copy this database locally. Do not put it on the Domino server unless you are the only administrator registering accounts. The reason for this is that the database will encrypt certain fields with the listed administrator(s) creating the accounts. If the administrator changes, the Setting document will need to be changed to reflect the new administrator. You can have the database on the server with more than one administrator, just make sure that the Setting document is kept up to date and only one person uses it at any one time.
8. Set the ACL of the database as appropriate. The Default user has Manager access and will need to be changed to No Access.
   If it is on the server provide only the administrators registering accounts to have access.
9. Sign this database.
10. If you are using the Domino IDs & Certs database then consult the help for that database for instructions on how to set it up.
11. Go to the Default Settings view and create a new Default Settings document.

More information can be found under the Help section of the database.

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